Eliminate Paperwork and Simplify Onboarding with DynaFile + DocuSign Integration
This powerful integration streamlines how HR teams send, sign, and store employee documents, making file management easier, faster, and fully digital.
Manual paperwork continues to slow down HR teams. Chasing signatures, organizing files, and managing documents by hand takes time away from strategic work like employee engagement and compliance. But there’s a better way.
With the DynaFile + DocuSign integration, HR teams can streamline every step of the documentation process—from sending forms to storing completed files—automatically and securely.
In this post, we’ll walk through how the integration works, who it benefits, and why making the move to digital document management gives HR teams more time to focus on people, not paperwork.
The Hidden Cost of Manual HR Workflows
Manual HR processes may seem manageable at first, but over time, they quietly drain productivity, delay critical tasks, and increase compliance risks. From onboarding paperwork to signature requests, small inefficiencies compound quickly, especially for growing or multi-location teams.
According to CareerBuilder, two in five HR managers spend three or more hours manually collecting onboarding information for every new hire, and manual onboarding processes increase workloads 37% of the time. That’s valuable time lost to repetitive admin work—time HR professionals could spend improving employee experience or building strategy.
By switching to DynaFile and DocuSign, teams can move from reactive, manual workflows to a proactive, fully digital HR process.
How the DynaFile + DocuSign Integration Works
The DynaFile + DocuSign integration simplifies your HR document workflow. Here’s how it works step-by-step:
1. Create & Send Documents in DocuSign
First, log in to your DocuSign account and choose from reusable templates like W-4s, employee handbooks, or policy forms. Then fill in the necessary details, assign recipients, and send documents out for signatures.
2. Add Required Fields for Seamless Signing
Next, use DocuSign’s drag-and-drop tools to add signature boxes, initials, dates, and checkboxes. These smart fields walk recipients through the form, so they complete everything correctly on the first try.
3. Automatically File in DynaFile
After signatures are complete, DynaFile stores each document in the correct employee folder—instantly and securely. There’s no need to rename, download, or upload files. Everything lands exactly where it belongs, already organized and audit-ready.
Real Results from Real Organizations
Fisher & Phillips
With 41 offices across the U.S., Fisher Phillips used DynaFile + DocuSign to eliminate manual HR processes and cut 5–7 hours of admin time per week. Secure, remote file access now allows their HR team to work more efficiently across locations.
“We began our DynaFile implementation a few weeks before COVID started. We wouldn’t have been able to work as effectively as we did during the pandemic without having our employee files digitized. DynaFile allowed us to transform not only how we work, but where we work.”
-Karen Hall | Director of Human Resources, Fisher Phillips
San Diego Zoo Wildlife Alliance
This iconic organization went fully paperless by digitizing 100% of its employee records using DynaFile and DocuSign. Today, their HR team benefits from faster onboarding, streamlined document control, and full compliance—all without the filing cabinet.
“We can send out all of our onboarding paperwork online through DocuSign, have new-hires fill it out through DocuSign, have it sent back to us, and after it is approved, it’s archived in DynaFile’s storage cloud. With DynaFile’s segmented access controls we can now give Payroll access to just the documents they need. It’s quick, secure, easy — anyone can do it. On paper alone, the cost savings is in the thousands and possibly the hundreds of thousands when all is said and done.”
-Laura M. | Director of Human Resources, San Diego Zoo Wildlife Alliance
Q&A: Common Questions About the Integration
What types of HR documents can I use with DynaFile + DocuSign?
You can automate signatures and filing for onboarding packets, policy acknowledgments, tax forms (W-4, I-9), training sign-offs, performance evaluations, and more.
Do I need to manually upload signed documents to DynaFile?
No. Once documents are signed via DocuSign, they are automatically stored in the correct DynaFile folder with no additional steps required.
Is this integration secure and compliant?
Yes. DocuSign provides legally binding, secure e-signatures. DynaFile enhances this with audit trails, role-based access, and expiration alerts for full compliance.
Can this integration support a remote or hybrid HR team?
Absolutely. Both DynaFile and DocuSign are cloud-based, allowing your team to manage documents securely from anywhere.
Why This Integration Matters Now
HR departments face rising expectations—faster hiring, better compliance, and fewer errors. Manual processes can’t keep up.
With DynaFile and DocuSign, you can remove bottlenecks, reduce risk, and get back hours each week. The result? A better experience for both HR teams and the employees they support.
Ready to See It in Action?
Explore how DynaFile and DocuSign work together to eliminate manual filing, reduce risk, and modernize your HR workflows.
Whether you’re in healthcare, education, legal, manufacturing, or professional services, DynaFile and DocuSign can streamline HR document management across your entire organization.
Schedule a demo with DynaFile and learn how to transform your workflows and unlock the power of digital HR document management.
